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    Home > Setup & Configuration > Store Settings > Gateway Recurring Billing

    Gateway Recurring Billing

    The gateway recurring billing feature allows store admins who are using the Authorize.net or PayPal payment gateways to handle recurring billing directly through the merchant gateway. This makes processing orders faster, and alleviates the need for the shopping cart to store the customer's credit card information. 

    The recurring payment cannot be set to $0.00 and the minimum recurring period is 7 days.

    Initial Configuration

    To enable this feature, first make the following Setting changes:
    • Set Recurring.UseGatewayInternalBilling to true 
    • Set Recurring.SendOrderEMailToCustomer to true (an email will be sent for each occurrence of a shipment)
    To configure the product to be recurring, navigate to the product variant underProducts > Manage Products and set the “Is Recurring” attribute to Yes and select an interval frequency and interval type. Click Update. Click here for more information on recurring orders.

    NOTE: Configuring your products should be done AFTER the gateway is set up, so the correct intervals are stored properly for them in the database.


    New Orders

    When a customer places a recurring item in their shopping cart, it will be indicated that it is an Auto-Ship item, and the interval is shown. 

    When a customer places the original order, the initial charge is applied as an ordinary order and a recurring order subscription is created with the gateway using a start date of the next occurrence. The gateway will then automatically process the charge again on the recurring schedule.
    NOTE: Only one time interval can be in a single order. Multiple recurring products can be ordered together so long as the recurring interval is the same.

    NOTE: Non-recurring products can be included in a recurring order, but only the recurring products and the shipping charge are included in the auto-bill recurring charge. If shipping charges are increased with the addition of non-recurring products, it is in the best interest of the buyer that they only include recurring products in the order, as the entire shipping charge is used on the auto-bill orders since there is no means for the cart to determine the specific billing charges for the recurring products.

    In order to create the corresponding orders in the storefront, you must do the following:


    To completely automate the process, configure your Silent Post URL in order to have the storefront automatically generate orders when Authorize.net performs the recurring charge. This is done by:
    • Logging into your Authorize.net account 
    • Going to the Account tab 
    • Selecting Settings in the navigation menu 
    • Under Transaction Format Settings/Transaction Response Settings, select Silent Post URL. Set the URL to the fully-qualified path to authnetpost.aspx on your site.
      - If using "Legacy Only" for your UrlMode (Configuration - GlobalConfig Parameters), you must use http://www.yourstore.com/authnetpost.aspx
      - if using "Modern Only", you must use http://www.yourstore.com/RecurringOrder/AuthorizeNetSilentPost
      - If using "Modern with Legacy 301 Redirects" you can use either format.
    If you are NOT using the Silent Post URL, you will need to set up Authorize.net to send you email ARB notices. These emails will contain 2 .csv files as attachments. You will need to open each attachment in a text editor, and then copy/paste all the text into the text box Recurring Shipments (Navigation: Orders - Recurring Orders - Recurring Shipments button). You can process both the successful.csv and failed.csv files at the same time by pasting them into the text box one after the other.
    Once the text box is populated, click the Process Records button. If there are a large number of records, this may take some time, so be patient. You will see the results of each record that processes displayed in a new text box on the right hand side of the page. If the results show anything other than “Processing ID 1234567=OK” then you may need to follow up. It is recommended that you copy/paste the results to a document for future reference if there are orders that failed. 

    PayPal Payments Advanced, PayPal Payflow Pro:

    To process recurring payments:
    • Go to Orders > Recurring Orders in the admin console, then click Recurring Shipments, then click the blue button for Get Today's PayflowPro Autobill Status File (to import the status from the Payflow gateway). Finally click the Process Records button. This is how the orders get created in the admin console for the recurring payments, which will be displayed in your Orders - Manage Orders menu now.

      NOTE: Cancelled recurring profiles should not create new orders. Orders will only show up that have not been imported since the last import date up until yesterday.

    • You cannot currently checkout with products with different subscription intervals.
    • Orders cancelled in the PayPal Manager will not be reflected in the admin console, however the order can be cancelled by the customer at any time through their cart Account page and this will be reflected in PayPal and an email notification will be kicked off. If a merchant wants a recurring subscription to be cancelled and reflected in their admin console, they need to use the Orders > Recurring Orders page to cancel the order (this will cancel the recurring order on both the cart and the PayPal side).

    PayPal Express and PayPal Payments Pro:

    To process recurring payments:
    • IPN must be enabled with your merchant account at PayPal.
    • The notification URL at PayPal should be set to post to your store's PayPal Notification URL:
      - If using "Legacy Only" for your UrlMode (Configuration - GlobalConfig Parameters), you must use https://www.yourstore.com/paypalnotification.aspx
      - If using "Modern Only", you must use http://www.yourstore.com/paypalnotifications
      - If using "Modern with Legacy 301 Redirects" you can use either format.
    • Admins and customers can cancel recurring profiles on PayPal's end and the storefront will be notified and cancel future billing.
    • PayPal Express does not use Recurring Shipments - Import Status From Gateway in the admin console. When recurring orders are due they are handled via the IPN (Instant Payment Notification).

    Declined Transactions

    If the recurring order instance results in a declined credit card transaction, a corresponding order will not get created in the storefront, but a row will be added to the Failed Transactions list for your review. 

    The failed transaction record includes the original order number, the gateway’s subscription ID, and the gateway transaction ID for the decline. 

    When a decline occurs for a recurring order, the customer is automatically emailed a notification requesting that they update their billing information on the account page. A store admin can also update the billing info. See the section “Updating Billing Details and Canceling Orders” below.

    Updating Billing Details and Cancelling Orders

    The customer and store admin both have the ability to cancel future occurrences and update billing details on recurring orders. The billing details for a recurring order will have to be updated for expired cards or new billing addresses. 

    Customer Changes

    • The customer may log into the storefront and go to their account page to update their recurring information. The account page displays the customer’s recurring orders, and each has a button to Stop Future Billing and Update Billing Info
    • If the Update Billing Info button is clicked, a form is displayed for the address and credit card details to be added and submitted to the gateway. 
    • If the Stop Future Billing button is clicked, a request is sent to the gateway to cancel all future occurrences of the order.

    Store Admin Changes:

    The admin can view active recurring orders for a customer from that customer’s Order History page. 

    In the admin console, a customer’s order history page displays the customer’s recurring orders, and each one has a button to Stop Future Billing and Update Billing (if the gateway supports updating). If the Stop Future Billing button is clicked, a request is sent to the gateway to cancel all future occurrences of the order.

    Declined Transactions with PayPal PayFlow Pro

    When using the Payflow Pro gateway, the status of the subscription is retrieved from the gateway when the customer order history page is displayed. Depending on the status of the subscription there may be other buttons available. These include Retry Payment and Restart Billing. If the Payflow Pro subscription status is “TOO MANY FAILURES” then the Retry Payment button can be used to reattempt the payment and reactivate the subscription if the attempt is successful. If the subscription has been previously canceled by a Stop Future Billing button, then the Restart Billing button will be available for the subscription to be resumed. When the Restart Billing button is used, the recurring schedule will be altered with a starting date of the current date.

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